About Petty Cash Book
💰 Petty Cash Book brings your hotel's cash drawer into apaleo. Every cash payment and refund from guests is imported automatically — without duplicates and including cancellations.
📝 Your team records deposits, withdrawals (bank ↔ cash drawer), and cash expenses in one clear journal. Set your opening balance once, then always know exactly how much cash should be in the drawer.
📊 Easy Exports: Filter any period and export to Excel for your accountant 📗 or generate a printable PDF with a signature line ✍️ so staff can sign off their shift.
🔒 Seamless & Secure: The app runs directly inside apaleo with no extra login, and each property's data is strictly separated.
- Cash payments imported automatically
- Guest cash payments and refunds flow from apaleo into your cash book in real time. No typing, no duplicates, cancellations are booked as counter entries.
- Always know your cash balance
- Record deposits, withdrawals and cash expenses in seconds. The journal shows every movement and the current balance, so end-of-shift cash counts are quick and correct.
- Excel and PDF Export
- Export any period as Excel for accounting, or as a PDF with a signature line. Staff print it, sign the shift, and you keep a clear record without extra paperwork.
Integration features
Runs inside apaleo with single sign-on
Open the cash book directly from the apaleo menu. Users log in with their existing apaleo account, so there are no extra passwords or user management. The property is detected automatically.
Real-time import of cash payments via webhooks
When a guest pays or gets a refund in cash in apaleo, a webhook sends it to the cash book right away. Your journal is always up to date without anyone typing in payments.
Automatic reconciliation, no duplicates
A background check compares the cash book with apaleo and fills in anything that was missed. Each payment is matched by its apaleo payment ID, so nothing is booked twice. Cancelled or failed payments get a counter entry automatically.