Germany

EVENTMACHINE

__Online event planning and quoting for hotels & venues wanting to automate__

Eventmachine is designed to simplify and automate event planning and group booking processes. For hotels' sales teams and for end customers. From perfect initial quotes to the flawless implementation of all types of B2B and B2C events.

Main benefits for hotels & venues
1) save time
2) prevent errors
3) maximize revenue

EVENTMACHINE's deep 2-way apaleo integration allows hotels to use live availabilities and prices from apaleo seamlessly in Eventmachine's configurators and quotes. Depending on a quote's status in Eventmachine, group bookings are created in apaleo, blocks are written, and booking folios including all detailed charges are generated.

Integrating EVENTMACHINE and apaleo is fast and hassle-free. Learn more about how properties can benefit from the integration here (video):

📺 EVENTMACHINE + apaleo integration 👉 https://youtu.be/lxE2GHLlRGI (English 🇺🇸 🇬🇧)

📺 EVENTMACHINE + apaleo Integration 👉 https://youtu.be/j-Cl0tyXfto (Deutsch 🇩🇪 🇦🇹 🇨🇭)

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All EVENTMACHINE plans come with an extensive feature set including

- automated quoting for custom events and group bookings of all types and sizes
- MICE revenue management & dynamic pricing
- automated function sheets & banquet event orders
- eventmachine IQ instant quote widget
- and many more.

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🚀 Learn more about EVENTMACHINE 👉 https://www.eventmachine.xyz/en/

📺 EVENTMACHINE + apaleo 👉 https://youtu.be/lxE2GHLlRGI

🛍️ Get your FREE test month 👉 https://www.eventmachine.xyz/en/pricing/

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By connecting apaleo with EVENTMACHINE,  live availabilities & live prices from apaleo can be used in EVENTMACHINE seamlessly.

Use live availabilities & prices in EVENTMACHINE

EVENTMACHINE offers a robust additional feature set augmenting apaleo's core functionality. Divisible event spaces are handled easily, hotel room categories can be pooled, and dynamic pricing can be managed automatically.

Add event-specific features

Depending on a quote's status, blocks are created or tentative blocks are confirmed in apaleo automatically. For confirmed events, all charges are forwarded to apaleo's booking folios, including meeting rooms / event spaces, accommodation, catering, activities and other event services.

Handle blocks & booking folios in apaleo

Fast quote configuration - automated pricing - instant quoting - automated running orders and function sheets

Save time

Flawless event planning - no qualification needed - exact calculations for all event types - tools for error-free event execution

Prevent errors

Better results with fewer staff hours - automated processes for maximum efficiency - built-in MICE revenue management - automated calculations and dynamic pricing models

Maximize revenue

for lower quoting volumes • 1 free test month • no setup fee • premium support included

Plan "Flex"

for higher quoting volumes • 1 free test month • no setup fee • premium support included

Plan "Reserved"

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Events & groups quoting platforms

Sales & catering software

France

Groupcorner

Backyou : All-in-one solution for hoteliers to manage Groups & Events
Easy to use + exhaustives functionalities + connectivity with Apaleo will allow your teams to save precious time and to better follow and convert your files.

Once a file is optionnal or booked, send your bedrooms, meeting rooms and food&beverage bookings directly on Apaleo. In case of any modification (change, cancellation), update the file on Apaleo.

Avoid all double entries

Preparing your quote, access you inventory in one click to check your availabilities.

Direct access to Apaleo inventory and rates plan

Allowing you to be extremely reactive to the client requests, with a very high quality and clear output, will allow you to increase significantly your revenues

Improve conversion

The tool is extremely intuitive for your team, and each step from the quote management to the function sheet, every feature has been thought to make you save time.

Gain of efficiency

Get a clear visibility on your files, on your performance and clients data.
Access to all the data (reports & dashboard), task management system, native clients CRM

 Sales follow-up and clients CRM

Backyou

Full access to Backyou cloud solution
Monthly license fee, unlimited accounts, 30-days notice or annual committment

Backyou License Fee

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Netherlands

Letshare, Proposal and Bookings

LetShare is the easy to use application for your proposals and bookings of conference and hotel rooms and any other facility required.

With LetShare, you can say goodbye to double bookings, scheduling headaches, and lost reservations. It's time to take control of your space and time.
Our front-end software enables your customer to compose their own arrangement, the right conference rooms, the A/V equipment they need, the lunch or the diner they want to select. Everything, even up to the hotel-room! It will boost your sales and will give control to your customer.

Our bookingengine is completly integrated with ProposalPro, a revolutionary proposal-software designed specifically for hotels and conference centers.
It’s more than just a tool; it’s a strategic partner in the sales process, built to streamline proposal creation and help sales teams close more deals.
With LetShare ProposalPro, the hotel’s sales team can generate visually stunning proposals in minutes for any purpose in any language.

For the hotel, the benefits are immediate and transformative.

LetShare ProposalPro’s intuitive drag-and-drop builder allows them to maintain brand consistency across all proposals, ensuring every document reflects the hotel’s unique identity.
They can easily personalize each proposal to reflect the client’s needs, whether it’s a small corporate meeting, a grand wedding, or an international conference.
The streamlined workflow means less time spent on administrative tasks and more time focused on building relationships with clients.

With our Apaleo integration you get full insight in room availability in both Apaleo as in LetShare.
Booking information, payment and customer details are of course included

Booking management in your apps

Normally we charge € 50 p/m for integrating to a PMS but for Apaleo users we charce NO costs

Cost of integration

At LetShare, we're obsessed with making your hotel and conference room management a breeze. Our cutting-edge software is  the way you handle proposals, meetings, events and all the catering around it

Manage your proposal and booking process

Our Customer Portal can be integrated in your website and will enable your end customer to configure their own proposal based on the hotels, conference rooms and other facilities the selected.

Online Customer Portal

ProposalPro, our propsal engine enables your Sales Department to make the best propsals ever. In any language, in any format, supported by pictures of your venue or of the mails you serve!

ProposalPro, State-of-art proposal engine

Letshare 

Dip your toes in the water with all features. Perfect for small teams just starting out.
Maximum of 2 conference rooms.

Starter

You have up to 5 meeting rooms in your organisation? Then this is the right solution for you.

Growth

Go all-in with premium features tailored for large enterprises. Dominate the conference room game!
Unlimited users and 50 conference rooms

Premium

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An internet booking engine (IBE) is a system that enables hotels to process online bookings directly and in real-time through their brand’s website. A modern and optimised booking engine should provide a seamless 3 to 4 step process where website visitors and future guests can review available room types and rates for specific dates. It should allow for credit card payments as well as potentially alternative payment methods such as PayPal and be compliant with PCI and PSD2 requirements.

Booking engines

Austria

HoTechOlution (Stefan Wölflinger)

Are you a modern hotelier looking to simplify the complexities of group and company travel management? Meet GIMSI - Your Group and Proposal Management Tool. Gone are the days of spending hours crafting offers and juggling multiple systems. GIMSI is here to revolutionize your workflow, seamlessly guiding you from offer requests to reservations, all within a single, intuitive platform.

Before GIMSI, crafting offers for large groups was a laborious process, prone to errors, and scattered across various systems. But now, with GIMSI at your fingertips, you can generate comprehensive offer documents for even the most intricate groups in just minutes, all while leveraging data from your existing PMS Apaleo. Creating profiles, selecting dates, customizing rates, and adding extra services - it's all effortlessly accomplished within GIMSI's user-friendly interface. Plus, with its Apaleo integration, your reservations are automatically managed, ensuring that rooms are marked as booked in real-time. Say goodbye to the complexities and hello to efficiency with GIMSI.

Simplify account setup by importing all essential data such as properties, cancellation policies, and unit groups from Apaleo, enabling a swift and accurate initialization process.

Comprehensive Account Initialization

Automatically subscribe and manage webhooks for real-time updates on reservations, properties, and invoices from Apaleo, keeping your GIMSI account synchronized and up-to-date.

Automated Webhook Subscriptions

GIMSI integrates into the apaleo UI on 11 places to ensure you have all the informations right inside apaleo!

apaleo One / UI Integration

With GIMSI, creating and managing group profiles has never been simpler. Say farewell to tedious manual data entry and welcome the ease of intuitive profile creation.

Group Profile Management Made Easy

GIMSI's lightning-fast offer generation feature is a game-changer. Craft compelling offer PDFs in mere moments and share them effortlessly with your clients.

Rapid Offer Generation

At GIMSI, we're committed to your success. Our platform is designed to evolve, adapting to your needs and industry trends. We value your feedback and actively incorporate it into our development.

Evolve and Grow with GIMSI

GIMSI - Group & Proposal Management

The perfect plan if you have smaller Hotels.

Light

Group and Proposal management for bigger Companies.

Enterprise

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Canada

Event Temple

Event Temple offers a suite of powerful sales tools that can help optimize the revenue of any property. We provide all of the hotel sales tools you need, from e-proposals to pace reports, trace management and more, all in a powerful and modern, cloud-based application.

Seamlessly check your guest room availability from Apaleo within Event Temple, pull your rates, and block your rooms all without ever having to access your PMS. Event Temple's live 2 way integration also allows you to update your room blocks within either system and have it update in both live!

Live 2 Way Integration

Make informed decisions with up-to-date room availability

No More Worries About Over-Booking! 

Swiftly provide accurate information and share professional proposals, effortlessly. 

Elevate Your Guest Experience 

Create a streamlined and repeatable sales process that makes it easier for you to schedule meetings, track inquiries and get proposals accepted, all in one place.

Everything In One Place

Eliminate admin and get your day back so that you can spend more time building relationships. Gain full visibility and control over your sales process.

 More Bookings, Less Admin

Feed inquiries straight into your sales CRM using our website forms and email forwarding. Easily track all of your sales activities and tasks from phone calls to drop-ins, emails, proposals, and more.

 Track Leads, Tasks And More

Never worry about losing valuable sales data. Our centralized database will hold all of your property’s critical sales and booking information so that you can access it anytime, from anywhere.

 Transparency And Peace Of Mind

Ideal for small to mid-sized businesses. Includes essential features such as CRM, task management, and event orders.

Basic

Includes basic plan features plus comprehensive features for growing businesses, including integrations and automation

Professional

 Track Leads & streamline your sales process

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Save valuable time - see all information in one spot

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Up-to-date availability from Apaleo means no more over-bookings

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YAY! Digital GmbH

You know the problem!

It's a stressful morning and all the guests want to have breakfast together. The guest list is probably still lying next to the spilled orange juice at the other end of the restaurant.

With MyBreakfast, we solve a problem that has existed in the hotel industry for decades. We are putting an end to printed guest lists in the breakfast room.

Not only are these printed lists a veritable Eldorado for data thieves and therefore a real security risk, they also don't fit in at all with the modern hotel landscape of today.

With MyBreakfast, your guest data is always perfectly synchronized with your PMS. So you know at a glance which rooms have booked breakfast, can record walk-ins directly and welcome VIPs or birthday children with an extra smile.

With our direct integration into Apaleo, your digital breakfast check-in is just a few minutes away, and with the free 30-day trial, you don't take any risks.

Enables the automatic import of current guest lists from Apaleo into MyBreakfast. This ensures that all breakfast reservations and guest data are up-to-date, synchronized and available to breakfast staff at all times, without manual effort.

Automatic import of daily guest data

Automatically checks whether breakfast is already included in the guest's booked rate plan. This information is displayed in MyBreakfast and helps hotel staff to keep an overview and avoid misunderstandings.

Comparison of rates and services

Check in your guests quickly and stress-free via tablet, smartphone or PC.

Guest management & digital check-in

Work on several devices simultaneously as a team and speed up your check-in service.

Working in a team & live synchronization

With just one glance, you can recognize VIPs and special events (e.g. birthdays, anniversaries) directly at check-in.

Marking of VIPs, anniversaries & birthdays

We protect the privacy of your guests by preventing unauthorized access to your guest data.

Perfect privacy

MyBreakfast

Offers basic functions such as guest management, digital check-in and real-time synchronization. Ideal for smaller hotels.

Standard

Advanced analysis, VIP functions and individual design. Perfect for a first-class breakfast experience.

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A guest app, or application, is a type of software that enables hotel guests to perform specific tasks such as online check-in or purchasing upsells, and access diverse information like the WIFI code or opening hours of outlets. These apps can be accessed by downloading them on app stores or by browsing a specific URL link. Downloaded apps are called mobile apps, while browser-based apps are referred to as web apps or PWA (progressive web apps).


Digital Guest Journey

customice

Sales & Catering system for apaleo.

Online configuration/booking of meetings and events (MICE) on your website - interfacing your favourite property management system apaleo.
With our __customice-configurator__ application your customers are able to get a precise idea of your MICE capabilities and services on your website. Beyond that, they can configure meetings and events individually and directly request, reserve or book them online. Group bookings with your meeting / stand-alone on your website included!

GROUPs management, customice extends apaleo's group features.

Bookings can be processed and changed directly in customice and/or in your Apaleo.

2-way integration

Access customice directly from within apaleo – roles and property access are manged in apaleo

Daily pricing for blocks, optional status (blocks inventory), online and bulk (Excel) pick-ups, offers and prepayments are enhancing existing apaleo group features

Group enhancements

S&C application, MICE and group booking management, offers, functions planning and reporting. Activity and tracings, weekly plans as well as digital room labels

Sales & Catering

Meetings can be booked or requested directly on your hotel’s website with the customice configuration engine featuring live availability, prices and information – white labelled

Online meeting configuration & booking

Enhanced options for apaleo groups. Offering process including additional status and daily pricing.

Groups management

All in MICE rate starting from 100 EUR / property / month. One-time setup fee max. 2500 EUR. (License fee per meeting room / month)

apaleo - meetings & groups

Group booking online, booking manager application, online pick-up (reservation) for guests stand-alone.

apaleo - group booking

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China

Shiji

Infrasys is a comprehensive Point Of Sale (POS) solution. It is built for groups and chains; we’ve used the best of the cloud to centralize management tasks and the experience of on-premises to focus staff attention on their guests.

Infrasys is cloud based & offline capabilities – Cloud-based point-of-sale (POS) systems provide cost-effectiveness, scalability, and accessibility, allowing companies to handle operations centrally and obtain real-time data. Meanwhile, offline features enable vital tasks to be completed locally on devices, ensuring that operations continue even in the event of an internet interruption or disruptions. This flexibility improves data security and offers a smooth client experience.

Integrations – APIs enable the independent scaling of various system components, which promotes scalability. This is especially helpful when using a microservices design, as different services can be grown independently to satisfy different needs.

Full-Service Solutions – Infrasys is a end-to-end solution, from mobile order-taking tablets with built in RFID, biometrics, chip and magnetic strip readers, to printers and dual screen devices for take-away locations

Flexibility - Infrasys POS systems are often customizable to suit the specific needs of different types of hospitality businesses. This flexibility allows businesses to adapt the system to their unique workflows and requirements whilst being able to access the platform from any authorized device.

24/7 Support - For hotels with operations spanning different time zones or those providing services around the clock, having access to support at any hour is crucial. 24/7 support accommodates the diverse schedules of businesses in various locations.


Utilize Infrasys POS to access reservation details and ensure that the restaurant staff is well-informed about your guests, promoting seamless operations.

Reservation details lookup

Apply any purchases made through the Infrasys POS system to the guest room's invoice in Apaleo, provided that room charges are applicable at your hotel.

Room charges

During the generation of a Z-report, miscellaneous charges, tips, and payments not associated with reservations will be recorded in a newly established external folio within the Apaleo system.

Daily Non-reservation charge postings 

We’ve made Infrasys blazing fast so waiters can focus on service.

Fast. Reliable. Secure.

Update and tweak the system based on what employees find most productive. From menus to floorplans, Infrasys is all about maximizing time with guests and minimizing time on devices.

Build it your way

Infrasys Cloud POS

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Point of sale systems

Pxier Services

Your All-in-one platform to manage events, catering, table reservations, online event reservations, event bookings, Inventory management, digital signage and more.

Pxier provides cloud-based software and custom services to assist in delivering solutions for the hospitality industry. Our software products are designed to effectively manage your hotel resources and optimise revenue. Pxier can be customised to suit your hotels exact requirements, from catering to large social events to simple meeting room reservations.

Features

- Customer and Lead Management
- Proposals and Contracts
- Invoicing and Payments
- BEO and Function sheets
- Food Menus and Services
- Inventory Management
- Forecasted Food Sales
- Digital Contracts and Electronic Signatures
- Event Scheduler
- Reporting analysis with option to add BI reporting
- Digital Signage
- Email Marketing
- Online Event Booking
- Notifications and Reminders
- Google and Outlook Integration

System can look for a reservation, post a charge and the payment directly to apaleo account.

Meetings & events